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Volunteer Policy

Introducing the Carnarvon Ball Club Volunteer Program

*NEW* for 2018

The Carnarvon Ball Club is run solely by volunteers. We want youth in our programs to develop their ball skills but most of all to have fun, be active, and make friends. Carnarvon is a large, vibrant, and highly successful ball club. But we need YOU to continue to make that happen.

You do not need to know baseball or softball facts in order to volunteer. All you need is a drive to help kids have fun and become better ball players. We need people with all kinds of skills sets and interests. We need YOU!

Volunteers keep the club running...

....when we do not have enough volunteers, our programs suffer and our families' experiences do too. 

Unfortunately, the number of parents who volunteer with Carnarvon Ball Club has declined dramatically over the past few years. Recent requests for more volunteers have fallen short and more help is needed in order to have a successful 2018 season. Therefore, starting in 2018, each Carnarvon Ball Club family will have a choice to either:

- fulfill a volunteer duty (secured with a Volunteer Commitment Cheque Deposit of $200); or 

- pay a "Volunteer Opt-Out Fee" of $200.

What types of Volunteer Duties are there?

There are many volunteer duties to consider - such as coaching, spring field prep, helping with opening or closing ceremonies, Board positions, Division Coordinator positions, Registrar positions, Equipment Managers, Uniform Coordinators, Umpire Coordinators, Field Maintenance, Committee Membership, Fundraising and more!

Parents will be able to sign-up/register for their Volunteer Commitments starting in February. These volunteer positions will be filled on a first-come, first-serve basis. We have a variety of positions available ( Baseball, Softball, Executive / Club-wide, Basketball) but if you do not see something that suits your skills - please let us know. We will be happy to find a position that works for you!

What is the Volunteer Commitment Deposit?

Registration for players whose families choose to fulfill a Volunteer Commitment is not considered complete until a Volunteer Commitment Deposit of $200 is received.

The deposit must be in the form of a post-dated cheque dated July 1, 2018, payable to "Carnarvon Ball Club" Please include "baseball", "softball" or "both" in the note. Only one Volunteer Commitment Deposit cheque is required per family.

When your Volunteer Commitment is completed by the end of the season, your deposit cheque will be destroyed.  

How do I provide my Volunteer Commitment Deposit cheque?

For Mini Baseball (Blastball & T-Ball) - Bring your cheque to the first practice (exact date TBA).

For Junior Baseball (Tadpole & Mosquito) - Bring your cheque to the assessment (exact date TBA).

For Senior Baseball (PeeWee & Above) - Mail your cheque to "Carnarvon Ball Club"
P.O. Box 5483 STN B Victoria, BC V8R 6S4

For Softball - Mail (or drop-off) your cheque to Carnarvon Ball Club, c/o Lisa Rogers, 2880 Dean Ave. Victoria, BC, V8R4Y2

Note: If you have a child in the Softball program and another child in the Baseball program, please follow the instructions above for the program that the OLDEST child is registered in.

What if I am unable to Volunteer? 

Carnarvon Ball Club does understand that there are certain circumstances that lead to families not being able to volunteer. If you know that you will not be able to fulfill a volunteer position for the season, you will have the option to pay $200 WHEN YOU REGISTER and "Opt-Out" of your volunteer requirements. Only one "Volunteer Opt-Out Fee" is required per family. There are no exemptions from volunteering for any families, other than the Opt-Out process above.

What happens if I don't pay the Opt-Out Fee or provide the Volunteer Commitment Deposit?

Players will not be given a uniform until the Opt-Out Fee is paid online or the Volunteer Commitment Deposit cheque is received.

Do I still have to scorekeep and prep the field for home games?

Yes! Whether you choose to Volunteer or to Opt-Out, each family is still responsible for their share of individual Team Duties, including home game field preparation and scorekeeping. Club Volunteer Commitments and Team Duties are separate.

Closing Statement

We sincerely hope the introduction of our new Volunteer program will bring new life and renewed energy back in to Carnarvon Ball Club. With your help, we can continue to provide all of our children and youth with exceptional community baseball and softball experiences.  With a little help from all of us, the future looks bright and the kids can keep playing!  

Thank you for choosing Carnarvon Ball Club!

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